Manage enrolment, classes, attendance, fees, parent communication and reporting from one connected system. Episcript builds tuition centre management software around the way your centre already operates, with AI features added where they can genuinely reduce administrative work.
Built for tuition centres, enrichment centres, home tuition agencies and groups with several branches.
These are the core functions most tuition and enrichment centres use every day. Additional modules can be added around your operations as the system grows.
Move a student from enquiry to a seat in a class. The system manages waitlists, transfers between classes and mid-term joiners, and every change keeps its own history.
Build the term timetable, assign a tutor to each class and check room capacity before you publish. The system flags a clash while you schedule, not on the first day of term.
Tutors mark the register in the classroom. An absence triggers a parent notification, and attendance reports show the pattern by class, by level or by tutor.
Record marks, assignment results and tutor comments against the student record. Progress reports draw on that history and reach parents in one action.
Match tutors to classes by subject, level and availability. The roster shows who teaches what, where the gaps are and how many hours each tutor carries this term.
Send announcements, absence notices and fee reminders to parents by WhatsApp or email, from templates your centre writes and controls. Each message is filed against the student it concerns.
Parents sign in with their own credentials and see only the information linked to their child. The portal gives them secure access to attendance, progress, notices, invoices and payment information without having to contact your front desk for every update.
A missed invoice or an unrecorded payment soon turns into an awkward call with a parent. The system raises invoices on your cycle, records every payment against the student, sends reminders on anything outstanding and reconciles the month. Where your accounts team already runs a separate billing platform, our invoicing software connects the two.
Take payment online or at the counter, handle several payment methods and send reminders automatically on anything still outstanding.
Raise invoices for tuition fees, materials, late charges and discounts, then send them to the parent by email or through the portal.
Record centre expenses against categories you choose, which keeps the monthly budget review to a report rather than an evening of receipts.
Pull revenue, expenses and outstanding fees for any period, by branch, by course or by level.
Match recorded payments against bank statements and flag the ones that do not agree, before they become a year end problem.
Read enrolment history and current bookings to project fee income for the coming term, and plan tutor hiring and room bookings against those figures.
The modules below cover student administration, classes, tutors, finance, communication, parent access and reporting. We scope the system around the functions your centre needs first, then extend it as your operations grow. For a group running several branches or a wider mix of academic and enrichment programmes, our school management system extends the same approach across broader operations.
Keep each student and their parents on one record, with contact details, academic history and attendance history together.
Enrolment changes, attendance and results all sit on the student's profile, and the full history stays with a student who moves class or branch.
Keep each course's syllabus in the system, with earlier versions kept on file whenever you update it.
Give tutors one place to plan lessons, with the centre's teaching resources and the lesson plans colleagues have shared.
Connect the online platforms your tutors teach on and share digital resources with each class, for centres running online or blended lessons.
Set a separate path for a student who is ahead of the class or needs extra support, based on their results so far.
Hold complete tutor records, including contact details, qualifications, experience and availability.
Record feedback on each tutor and set it beside the results of the students they teach.
Calculate tutor pay and prepare payment records using the rules agreed for your centre.
Keep tutor training records, resources and development activities organised in one place.
Track stock levels of teaching materials, equipment and other supplies.
Order materials from vendors, manage purchase orders and track deliveries.
Allocate materials and supplies to classrooms and teachers according to what each one needs.
Report on stock levels and spot a shortage before a class runs out of materials.
Manage the disposal of outdated or damaged materials responsibly, with a record of what left.
Track, maintain and repair centre assets, including furniture, equipment and technology, across their whole life.
Invoice fees and other charges, take payment online or at the counter, and send reminders automatically.
Record expenses, match payments to bank statements, and report and forecast income by period, branch or course.
Give every parent their own login and their own view, with nothing from another family visible.
Record how each family prefers to be contacted, and send notices and feedback the way they asked.
Send and receive centre email inside the system, with every message filed against the student.
Let tutors and administrators message each other, share files, discuss a student's progress and hand over a class cleanly.
Compare results by class, level and subject to see which students need extra support.
Compare attendance and assignment completion across classes and levels to find the sessions that are losing students.
See current and past figures on one dashboard, from student results to branch revenue, built around the reports your management team reviews.
Textbooks, assessment papers and equipment run on the same stock records we build into a custom ERP system.
A centre selling materials at reception does not need a second system for it.
AI features can work with the information already held in your tuition centre system, including marks, attendance, fee records and course information. We scope each feature separately after the core workflows are in place. The aim is practical assistance, such as drafting, flagging and suggesting, while your staff remain responsible for reviewing and approving the result.
AI drafts a plain summary of a term of marks and attendance. The tutor reads it, changes a line where the wording is wrong and sends it to the parent.
AI flags a student whose attendance is slipping and shows the pattern behind the flag. Your team calls the parent while the term can still be turned around.
AI writes the first reply to a new enquiry from your own course, level and fee information. Your front desk reads it, edits it and sends it within the hour.
AI answers the questions parents ask most, using information from your own system. Anything it cannot answer goes straight to a person at the centre.
AI can suggest class times by reading tutor availability, student demand, room capacity and existing timetable constraints. Your administrator reviews the proposed schedule before anything is published.
AI can analyse enquiry, registration and renewal trends to estimate demand for the coming term. Management can use the forecast when planning class capacity, tutor allocation and new course openings.
AI can create practice questions, worksheets, quizzes and model answers from your own syllabus, lesson materials and question bank. For a maths tutoring class preparing for PSLE, that could be a new set of problem sums each week, with worked solutions for the tutor to check. Tutors can adjust the difficulty and publish the set to selected classes.
AI can mark supported question types, compare student answers against an answer key or marking criteria and produce an initial score with feedback. Tutors can review the results before they are released, while the system records performance by topic and over time.
How a custom build compares with a packaged tuition product, including the areas where the packaged product may be the better fit.
| Point of comparison | EpiscriptCustom build | Typical productOff the shelf |
|---|---|---|
| Class formats and fee structures | Trial lessons, term packages, per lesson rates and sibling discounts as you already run them | You work within the formats the product supports |
| Deployment speed | Phase one goes live early, and the rest follows in stages | Ready to configure on the day you subscribe |
| Module flexibility | You take what your centre runs and add the rest later | The full feature set arrives as one package |
| Parent portal configuration | You decide what parents see and when they see it | Portal content follows the vendor's template |
| Communication channels | Templates your centre writes, sent from your own addresses | Limited to the channels the vendor has published |
| Singapore payment workflows | PayNow, card payments, GIRO and reconciliation can be designed around the way your centre collects fees | Payment methods depend on the integrations and workflows supported by the product |
| Reporting and dashboards | Written around the figures your management reviews each month | A standard report library, with export for anything else |
| AI and automation | Scoped with you and built in their own phase, using your own centre data | Available once the vendor releases them |
| Post-launch customisation | We change the system when your process changes | Requests join the vendor roadmap |
Swipe the table sideways on a phone.
We use a phased implementation so your team can review working software early, validate migrated data and sign off each stage before the next part of the build moves forward.
Your staff test a live system, not a specification.
We sit with your admin team, list the classes, fee types and reports you run today, and agree what phase one covers.
We take your student records, class lists and outstanding fees, clean them and load them into a test system for your staff to check.
We release the first modules for daily use while the rest are still in build. Your team gives feedback on a working system rather than on a document.
Your staff run the new system alongside the old one through a full billing cycle, until the numbers agree and the habit sticks.
We fix, adjust and extend after launch, under the support arrangement written into your agreement.
The system connects to the payment, accounting, messaging and calendar tools your centre already uses. A fee paid online lands against the right invoice, and nobody types the same payment into a second package at month end.
Xero
PayPal
Credit and debit cards
PayNow
WhatsApp Business
Google Calendar
Zoom and Microsoft TeamsTutor contracts, leave and payroll records can be held against each tutor inside the same platform, or exported for the system your group already uses.
Tuition centre management software brings the main administrative and academic workflows of a tuition or enrichment centre into one system. It can connect enquiries, student registration, class scheduling, attendance, tutor assignments, fee collection, parent communication, progress reporting and management reports so that the same information does not need to be maintained in several places.
Yes. Depending on the payment workflow selected for your centre, the system can support options such as PayNow, credit and debit cards, GIRO and other online payment gateways. Payments can be recorded against the relevant student or invoice, with receipts, outstanding balances and reconciliation handled from the same system.
A packaged product gives you a full feature set on day one, built around the way most centres work. A custom build starts from your own class formats, fee rules and reports. You take only the modules you need, and we change the system when your process changes rather than adding a request to a vendor roadmap.
Yes. We build the class and fee rules around what your centre already offers, including trial lessons, term packages, per-lesson rates, sibling discounts and make-up credits. Tell us those rules during scoping and they go into the build. Adding a new fee type later is a change we make for you.
The system raises invoices on your billing cycle, records payments against the student record and sends reminders on anything outstanding. Parents pay online through the portal or at the counter, and receipts issue without extra typing. At month end your staff reconcile payments against bank records, then pull revenue, expense and outstanding fee reports.
Yes. Each parent signs in to their own portal and sees only their own child. Attendance, marks, progress reports, announcements, invoices and payment history all appear there. Parents message the tutor from the same screen, and that exchange stays on the student record for your staff to read later.
Yes. We connect WhatsApp and email to the system, and your staff send announcements, absence notices, fee reminders and progress updates from templates your centre controls. Every message logs against the student record, which means the next person to open that record can see exactly what the parent has already been told.
AI features work with the information in your own system. Common uses include progress summaries, attendance alerts, drafted enquiry replies and a parent portal assistant. AI can also suggest timetables, forecast enrolment, generate practice questions and model answers, and assist with marking and student assessment. We scope each feature with you and build it in its own phase.
Yes. We take your current records in whatever format they sit in, clean them and load them into a test system for your staff to check. Student profiles, class lists, attendance history and outstanding fees all come across. You review the loaded data before the system goes live, not afterwards.
The timeline depends on how many modules phase one covers and how clean your existing records are. We agree the schedule with you before the build starts, then release in phases so your team uses the first modules while the rest are still being built. One centre moves faster than a group with several branches.
The same platform can be configured for tuition centres, enrichment centres, home tuition agencies and one-to-one tutors who bill by the lesson. A group with several branches can keep each branch's classes, tutors, timetable and fee collection separate, while head office views group-wide reports. Permissions control who can see or edit each part of the system, and student transfers can retain the full history.
The system supports your obligations through permissions, access controls, consent records and activity logs. Staff reach only the records their role allows, and every change leaves a trail with a name and a timestamp on it. Compliance still rests on your own policies and on how your team handles data, and the software supports that work.
Pricing follows the scope: the modules in phase one, the integrations and the volume of data we migrate. We quote after the scoping session rather than before it. Ownership, support cover and hosting are set out in the agreement we sign with you, and we walk you through those terms before any work starts.
Track enquiries from the first message to a confirmed enrolment, with follow-up assigned to a named person.
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Read moreTuition centres usually know exactly where their current setup falls short: the make-up lesson nobody recorded, the sibling discount worked out by hand, the parent who never heard about the fee change. Tell us how your centre runs today and we will map it into a practical first phase, with the integrations you need and a clear price for the custom work. Episcript builds and supports the system in Singapore, and you deal directly with the team responsible for it.