Episcript builds custom procurement software that runs purchasing the way your business already works. Requisitions, approvals, purchase orders, supplier records, contracts and budgets belong to one system, and a complete audit trail records who did what and when.
Built for the buyers, approvers and finance teams of Singapore businesses.
Requests, approvals, purchase orders, goods receipt and supplier payments all work from one purchasing record. Where purchasing is part of a wider operation, the same stages can run inside a custom ERP system.
Raise a request from any device against a cost centre, project or budget.
Requests go to the approvers your policy names for that value.
Approved requests become purchase orders, emailed to the supplier.
Record what arrived, in full or in part, against the order.
Match the invoice to the order and receipt before finance approves it.
Release payment, with the spend posted to budget and supplier reports.
Key capabilities run from purchase orders through to supplier, contract and budget control. Each module is built to your own rules rather than switched on from a template.
Raise, issue and track purchase orders for goods, services and contracted work. Order revisions, part deliveries and cancellations stay on the same record, and live status tells buyers exactly where each order stands.
Hold every supplier in one register with contacts, UEN, GST status, bank details, certificates and expiry dates. Score delivery, price and quality as orders close, then draw on that history when the next award is decided.
Staff raise purchase requests against a cost centre or project, using catalogue items or free text lines. Approved requisitions convert straight into purchase orders and carry their approval history with them.
Store supplier contracts, rate cards and service agreements with their values, start dates and notice periods. Renewal alerts reach the contract owner in time to renegotiate, instead of a rate rolling over by default.
Match every requisition to the budget it draws on before anyone approves it. Commitments reduce the available balance immediately, and the approver sees the remaining figure on screen at the moment of the decision.
Build multi-tier approval rules by value, department, category and project. Delegation covers leave and travel, reminders go to any approver who leaves a request waiting too long, and each decision records the approver, the amount and the time.
Procurement reporting draws on live order, receipt and invoice records rather than a spreadsheet rebuilt every month. Filter spend by supplier, category, cost centre, project or period, then export the figures finance actually needs.
The purchasing system can also share data with your invoicing and payment management system, keeping finance records consistent at month end.
Compare one quarter with the last, find repeat buying that belongs on a contract, and identify the suppliers worth renegotiating with before the next cycle.
Report on supplier performance, approval turnaround, order cycle times and the procurement measures your management team follows. Reports are written to your definitions and can be scheduled to arrive by email each week or month.
Track stock by location, set reorder points, and raise a replenishment requisition the moment a level is breached. Stock updates automatically from each goods receipt, removing the need to update a second spreadsheet.
Role-based permissions give each role the access it needs and nothing beyond it. Buyers, approvers, receiving staff and finance open their own screens, and the activity log records who changed a supplier, an order or an approval limit, which supports your PDPA obligations.
AI features are scoped with you and built in their own phase. They work with information already held in your purchasing system, and your staff review every draft before it is approved.
AI reads a supplier invoice or delivery order, pulls out the line items, and prepares the three-way matching against the purchase order and the goods receipt before an approver signs.
AI drafts a requisition from previous purchases of the same item, filling in the supplier, the last unit price and the usual lead time for the buyer to check.
AI reads the quotations returned against a request, lines up price, lead time and terms side by side, and flags what differs beyond the headline figure.
AI sorts spend into your own categories, then flags duplicate invoices, orders split to dodge an approval limit, and purchases that belong under a contract you already hold.
AI reads purchase history, consumption and supplier lead times, suggests reorder points, and names the items likely to run short in the coming month.
AI reads stored contracts, extracts renewal dates, notice periods and price escalation clauses, then raises a reminder against the contract owner well before the deadline.
The modules below can be included in your build. Treat the list as a starting point for scoping rather than a fixed package, and leave out anything your team will not use.
Your finance and operations tools stay where they are. We connect the purchasing system to them rather than asking you to replace anything.
Where procurement and supplier invoicing form part of the same workflow, the system can connect to an InvoiceNow-ready finance solution or a Peppol service provider. Tell us what your finance team runs today and we will scope the rest.
Both approaches can work well. The right choice depends on how closely standard software fits your purchasing process, integrations and approval requirements.
| Point of comparison | EpiscriptCustom build | Typical productOff the shelf |
|---|---|---|
| Approval routing | Built to your value bands, departments, delegated authority and agreed exceptions | Configured within the approval and workflow options the product supports |
| Purchase order and requisition forms | Your fields, numbering, terms and document layouts, built around your process | Usually based on standard templates with configurable fields and layouts |
| Fit with systems you already run | Integrations developed around the ERP, accounting and stock systems you use today | Usually connects through supported connectors, APIs and the vendor's integration framework |
| Ready-made functionality on day one | Requires design and development, usually delivered in phases | Typically faster where your requirements fit existing product functionality |
| Changes after go-live | The system can be extended or reshaped as your policy and processes change | Changes depend on the configuration, extension and customisation options the product provides |
| AI features | AI functions can be scoped around your own purchasing work and introduced in a later phase | AI functionality depends on the features and roadmap offered by the product vendor |
| Reporting | Reports built around your own definitions, workflows and data requirements | Reporting works within the product's data model, report builder and customisation options |
| Cost shape | Project development cost followed by an agreed hosting and support arrangement | Typically licence or subscription pricing based on users, modules, transactions or another vendor pricing model |
Swipe the table sideways to read both columns.
Most procurement builds run in phases. The first release usually covers requisitions, approvals and purchase orders, because that is where most of the manual follow-up happens. Receiving, invoice matching, contracts and reporting follow once buyers are working comfortably in the system.
Your supplier master, item catalogue, contracts and open orders are imported before go-live. We run the old process alongside the new one until finance is satisfied that both sets of numbers agree.
We map your current purchase flow, approval limits and document templates with the people who use them every day.
You review the screens and the approval matrix, and sign them off before development begins.
We build the modules in scope and connect the accounting, ERP, stock and messaging systems they depend on.
Suppliers, item catalogues, contracts and open purchase orders are imported, then checked line by line against your records.
Buyers, approvers, receiving staff and finance train on their own screens, and later phases follow the plan agreed with you.
Procurement software manages the full purchase cycle in one place: requisitions, approvals, purchase orders, supplier records, goods receipts, contracts, budgets, invoice matching and spend reporting. Instead of purchase requests moving by email and spreadsheet, every step is recorded against the same purchase, so buyers, approvers and finance work from one set of figures.
Purchase order software mainly handles the creation, approval and tracking of purchase orders. Procurement software covers the wider procure-to-pay process around them: requisitions, quotations, supplier records, contracts, budget checks, goods receipts, three-way matching and spend reporting. Many businesses start with purchase order management and extend into the rest later.
A custom build suits you when your workflows, approval matrix, item categories or supplier rules do not fit a packaged product, or when purchasing must connect closely to systems you already run. Off-the-shelf products are usually faster to deploy where requirements match. A custom system is shaped around your process and changes when that process changes.
Cost follows scope rather than a price list: the number of modules, the complexity of your approval rules, the integrations required, the volume of data to migrate and the range of user roles. A phased build spreads the investment, because the first release can cover requisitions, approvals and purchase orders while later phases add the rest.
Timelines depend on scope, and most clients begin with a first phase covering requisitions, approvals and purchase orders. Supplier records, item catalogues, contracts and open orders are imported from your spreadsheets or your current system, reconciled against your own figures, then verified by your team before go-live. Later phases follow an agreed plan.
Yes. Purchase orders, supplier invoices and payment records can be shared with Xero or with the accounting and ERP systems you already run, which removes the second keying of the same invoice. Stock and warehouse systems, email and SMS gateways and WhatsApp Business can also be included in the scope.
Yes. Approval rules come straight from your purchasing policy, using value bands, departments, cost centres, item categories and projects. Delegation covers leave and travel, reminders chase approvals that sit too long, and every decision records the approver, the date and the amount authorised.
Yes. Three-way matching checks the supplier invoice against the purchase order and the goods receipt before payment is approved, so quantities and prices are confirmed rather than assumed. Matching tolerances, part deliveries and the handling of exceptions are defined during scoping and built to the rules your finance team already applies.
Yes. Supplier records hold the UEN and GST registration status, and purchase orders and invoices carry GST at the rate you set. Where supplier invoicing forms part of the same workflow, the system can be integrated with an InvoiceNow-ready finance solution or a Peppol service provider, which helps you prepare for the phased GST InvoiceNow requirements.
Yes, a supplier portal can be built as part of the scope. Suppliers sign in to view awarded orders, quote against an open request, upload invoices and delivery documents, and keep their own contacts and certificates current. Everything they submit is logged against their supplier record for your buyers to review.
Yes. The system can hold separate entities, branches or warehouses, each with its own budgets, approval limits and purchase order numbering, while management reporting consolidates across all of them. Multi-currency purchasing suits regional suppliers, and the exchange rate treatment is agreed with your finance team during scoping.
Yes. Our procurement and automation projects are eligible for government grants in Singapore, and the EDGE grant is the scheme that fits a custom build of this kind. Tell us during scoping that funding matters, and we will prepare the scope and technical detail the application needs.
Track project budgets, purchases and costs against the plan when buying is driven by project work rather than by stock levels.
View solutionRun purchasing as one part of a wider system covering sales, stock, production and accounts on the same records.
View solutionHandle supplier invoices, payment records and month end reporting alongside the purchase orders they belong to.
View solutionBring your current purchase form, your approval limits and one awkward supplier arrangement. We will show you how the procurement software handles all three, and what a first phase would cover for your business.