Procurement
Episcript builds custom Procurement Software that runs purchasing the way your business already works. Requisitions, approvals, purchase orders, supplier records, contracts and budgets belong to one system, and a complete audit trail records who did what and when.
Built for the buyers, approvers and finance teams of Singapore businesses.
Procurement Software keeps requests, approvals, orders, goods receipts and payments on one record, standalone or inside a custom ERP System.
Raise a request from any device against a cost centre, project or budget.
Requests go to the approvers your policy names for that value.
Approved requests become purchase orders, emailed to the supplier.
Record what arrived, in full or in part, against the order.
Match the invoice to the order and receipt before finance approves it.
Release payment, with the spend posted to budget and supplier reports.
Key capabilities run from purchase orders through to supplier, contract and budget control, each built to your own rules.
The purchase order system raises, issues and tracks orders for goods, services and contracted work. Revisions, part deliveries and cancellations stay on the same record, with live status per order.
Supplier management software holds every supplier in one register with contacts, UEN, GST status, bank details, certificates and expiry dates. Delivery, price and quality are scored as orders close and inform the next award.
Staff raise purchase requests against a cost centre or project, using catalogue items or free text lines. Approved requisitions convert straight into purchase orders and carry their approval history with them.
Store supplier contracts, rate cards and service agreements with their values, start dates and notice periods. Renewal alerts reach the contract owner in time to renegotiate, instead of a rate rolling over by default.
Match every requisition to the budget it draws on before anyone approves it. Commitments reduce the available balance immediately, and the approver sees the remaining figure on screen at the moment of the decision.
Build multi-tier approval rules by value, department, category and project. Delegation covers leave and travel, reminders go to any approver who leaves a request waiting too long, and each decision records the approver, the amount and the time.
Procurement reporting draws on live order, receipt and invoice records, filtered by supplier, category, cost centre, project or period.
Compare one quarter with the last, find repeat buying that belongs on a contract, and identify the suppliers worth renegotiating with before the next cycle.
Report on supplier performance, approval turnaround, order cycle times and the procurement measures your management team follows. Reports are written to your definitions and can be scheduled to arrive by email each week or month.
Track stock by location, set reorder points, and raise a replenishment requisition the moment a level is breached. Stock updates automatically from each goods receipt, with no second spreadsheet to update.
Role-based permissions give each role the access it needs and nothing beyond it. Buyers, approvers, receiving staff and finance open their own screens, and the activity log records who changed a supplier, an order or an approval limit, which supports your PDPA obligations.
AI features are scoped with you, built in their own phase, and every draft is reviewed by your staff.
AI reads a supplier invoice or delivery order, pulls out the line items, and prepares the three-way matching against the purchase order and the goods receipt before an approver signs.
AI drafts a requisition from previous purchases of the same item, filling in the supplier, the last unit price and the usual lead time for the buyer to check.
AI reads the quotations returned against a request, lines up price, lead time and terms side by side, and flags what differs beyond the headline figure.
AI sorts spend into your own categories, then flags duplicate invoices, orders split to dodge an approval limit, and purchases that belong under a contract you already hold.
AI reads purchase history, consumption and supplier lead times, suggests reorder points, and names the items likely to run short in the coming month.
AI reads stored contracts, extracts renewal dates, notice periods and price escalation clauses, then raises a reminder against the contract owner well before the deadline.
Treat these modules as a starting point for scoping, and leave out anything your team will not use.
We connect the Purchasing System to your existing finance and operations tools rather than asking you to replace anything.
Google Workspace
WhatsApp Business
Xero
QuickBooks
PayNow and payment gateways InvoiceNow (Peppol)
DocuSign
ZapierWhere procurement and supplier invoicing form part of the same workflow, the system can connect to an InvoiceNow-ready finance solution or a Peppol service provider. Tell us what your finance team runs today and we will scope the rest.
Procurement Software manages the full purchase cycle in one place: requisitions, approvals, purchase orders, supplier records, goods receipts, contracts, budgets, invoice matching and spend reporting. Instead of purchase requests moving by email and spreadsheet, every step is recorded against the same purchase, so buyers, approvers and finance work from one set of figures.
Purchase Order Software mainly handles the creation, approval and tracking of purchase orders. Procurement Software covers the wider procure-to-pay process around them: requisitions, quotations, supplier records, contracts, budget checks, goods receipts, three-way matching and spend reporting. Many businesses start with purchase order management and extend into the rest later.
A custom build suits you when your workflows, approval matrix, item categories or supplier rules do not fit a packaged product, or when purchasing must connect closely to systems you already run. Off-the-shelf products are usually faster to deploy where requirements match. A custom system is shaped around your process and changes when that process changes.
Cost follows scope rather than a price list: the number of modules, the complexity of your approval rules, the integrations required, the volume of data to migrate and the range of user roles. A phased build spreads the investment, because the first release can cover requisitions, approvals and purchase orders while later phases add the rest.
Timelines depend on scope, and most clients begin with a first phase covering requisitions, approvals and purchase orders. Supplier records, item catalogues, contracts and open orders are imported from your spreadsheets or your current system, reconciled against your own figures, then verified by your team before go-live. Later phases follow an agreed plan.
Yes. Purchase orders, supplier invoices and payment records can be shared with Xero or with the accounting and ERP Systems you already run, which removes the second keying of the same invoice. Stock and warehouse systems, email and SMS gateways and WhatsApp Business can also be included in the scope.
Source to pay (S2P) adds sourcing to procure to pay (P2P). P2P runs from requisition and approval to purchase order, goods receipt, invoice matching and payment; S2P starts earlier, with supplier pre-qualification, tenders, quotations and contracts.
Not exactly: an ERP System usually includes procurement as one module of a wider system covering sales, stock, production and accounts. Procurement Software can run on its own or as the purchasing part of a custom ERP System.
Yes. Supplier records hold the UEN and GST registration status, and purchase orders and invoices carry GST at the rate you set. Where supplier invoicing forms part of the same workflow, the system can be integrated with an InvoiceNow-ready finance solution or a Peppol service provider, which helps you prepare for the phased GST InvoiceNow requirements.
Yes, a supplier portal can be built as part of the scope. Suppliers sign in to view awarded orders, quote against an open request, upload invoices and delivery documents, and keep their own contacts and certificates current. Everything they submit is logged against their supplier record for your buyers to review.
AI can take over routine reading and checking in procurement, with your staff approving every output. Features we can build read supplier invoices for three-way matching, draft requisitions, compare quotations and flag orders split to avoid approval limits.
Yes. Our procurement and automation projects are eligible for government grants in Singapore, and the EDGE grant is the scheme that fits a custom build of this kind. Tell us during scoping that funding matters, and we will prepare the scope and technical detail the application needs.
Track project budgets, purchases and costs against the plan when buying is driven by project work rather than by stock levels.
View solutionRun purchasing as one part of a wider system covering sales, stock, production and accounts on the same records.
View solutionHandle supplier invoices, payment records and month end reporting alongside the purchase orders they belong to.
View solutionBring your purchase form, approval limits and one awkward supplier arrangement, and we will show how the Procurement Software handles all three.