School management
Episcript designs, builds and supports School Management Systems in Singapore: admissions, classes, attendance, exams, fees and the parent portal, with AI we build in to answer enquiries, mark work, flag at-risk students and draft reports.
For a single campus or a group of branches, all on one system.
Core modules
The modules most schools start with, all working from one student record.
Log every enquiry from the website, phone or walk-in, assign it to an admissions officer and follow it through trial lessons to enrolment, with conversion reported by source.
One record per student holds parents and guardians, contact details, documents, classes, results and fees, with siblings linked for family discounts and messages.
Set up programmes, courses, classes, subjects and levels with their own terms, class sizes and dates, and the system stops enrolment once a class is full.
Teachers mark the register on a tablet or phone, absences reach the office straight away, and parents book make-up classes into any class with a free seat.
Build the exam calendar and candidate lists, record, grade and moderate the marks, and release results privately to each family, with every paper kept by class, subject and term.
Invoices are raised from each enrolment with sibling and early bird discounts applied, reminders go out by email and WhatsApp, and parents pay by PayNow or card in the portal.
Student records and portal
Each student's record, from first enquiry to final certificate, works as student information management software and feeds the portal.
Fees
Invoices come straight from enrolment, so fees match classes. Billing beyond school fees can run in our Invoicing Software.
Raised automatically when a student enrols
Set once, applied to every invoice
By email or WhatsApp, stopping once paid
PayNow and card in the parent portal
A receipt per payment, statements for any period
Withdrawals credited, unused credit carried forward
Xero, QuickBooks or your own accounting system
Overdue accounts by class, term and branch
Exams and progress
Results, progress and report books come from the same marks teachers enter, so nothing is retyped.
By role
Each person sees what their role needs, from the same records.
Enrolment, attendance, results and outstanding fees across every class and branch on one dashboard, with AI answering questions about your own data.
Enquiries, enrolment, invoices and payments in one place, with forms read into the student record and fee reminders sent on schedule.
Registers on a tablet, marks entered once and lesson progress recorded, with AI drafting quizzes, marking and progress reports for review.
Results, attendance and invoices in the portal, make-up classes booked online, fees paid by PayNow or card, and answers on WhatsApp.
Learning materials, results and online lessons in one login, on the same timetable as their classes.
Built to order
Built in phases on your own data across admissions, teaching, the office and management, with staff approving every output.
Module library
Add these as your school needs them. Smaller centres may prefer our Tuition Centre Management Software.
Lessons, materials and certificates in the same system.
Upload documents, videos and worksheets against a class or lesson, and students open them in the portal.
Run lessons on Zoom or Google Meet →, with attendance marked on the same timetable as classes in person.
Generate certificates for one student or a whole cohort from a template you design, then send them automatically.
Run the school office and every branch from one place.
Keep staff records, leave and payroll details, with access rights limiting each tutor to their own classes.
Work out teacher pay from the lessons each person actually taught, ready for your payroll run.
See enrolment, attendance, results and outstanding fees on one screen, with reports by class, branch or term.
Record classes, staff and fees per branch, with head office seeing every centre and each manager their own.
Built to order for schools with buses, boarders or a library.
Plan routes and pickup points for each student, with guardian sign-off recorded at every drop-off.
Manage boarder records and room allocation, kept on each student's record alongside their classes and fees.
Track books, laptops and equipment lent and returned, with room and hall bookings from the same system.
Sell uniforms, books and materials at the counter, with each sale charged straight to the student's fee account.
Messages, lesson credits and reports built to your rules.
Send parents reminders of upcoming classes and make-up lessons through WhatsApp, on the schedule you choose.
Send messages to a class, a level or the whole school by email or SMS from student records.
Sell lesson packages that are drawn down as classes are attended, with expiry and transfer rules you set.
Produce the reporting formats a funding body or franchise owner asks for, straight from your own records.
Integrations
Connect the system to the payment, accounting, messaging, signing and identity tools your school already uses.
WhatsApp Business
Google Workspace
Zoom and Google Meet
Xero
QuickBooks
PayNow and payment gateways
Singpass, Corppass and Myinfo
DocuSignUsing something that is not on this list? Tell us what it is and we will scope the connection.
Custom build
When your admissions, timetable or fee rules do not fit a packaged platform, we build the system around them.
Questions
The best School Management Software is the one that fits how your school runs admissions, timetables, fees and reporting. A packaged platform suits standard processes, and a custom build fits when your rules keep breaking that standard.
A School Management System runs the school: admissions, classes, attendance, exams, fees and the parent portal. A Learning Management System runs the lessons: materials, homework and online classes. Ours can include both on one student record.
Cost depends on scope: the modules in the first phase, the data to migrate and the systems to connect. We quote after a scoping session and price each phase separately. Call 6581 3431 to discuss yours.
It depends on the first phase. A release covering enrolment, classes and attendance goes live sooner than a full build with billing and portals, and we give you a schedule once the scope is agreed.
We import them for you. We map your spreadsheets or old system to the new structure, run a test import for you to check, then load the final data on a cut-off date you agree.
Our solutions are eligible for government grants. We explain how the schemes apply to your project and what the agency looks for, so you can budget with the full picture in front of you.
The system connects to Xero, QuickBooks and other accounting software, so invoices, credit notes and payments sync without retyping. Payment gateways depend on your provider; tell us which one and we will confirm the connection.
AI features can be added, each scoped with you and built in its own phase on your own records. They cover enquiries on WhatsApp and email, marking, progress reports, document reading, data questions and forecasts, all checked by staff.
The system supports your PDPA obligations through permissions, activity logs, consent records and access controls. Staff see only what their role allows and every change is logged, while your own policies and training do the rest.
One system runs every branch. Classes, staff, students and fees are recorded per location, with reports per centre or across the group, and each branch manager sees only their own centre.
Related solutions
Registers on a tablet or phone, absence alerts and make-up classes.
Read more Fee Management SystemInvoices from enrolment, fee reminders and online payments in the portal.
Read more Exam grading and assessment managementMarks, moderation, report books and results published to each family.
Read more Learning Management SystemOnline lessons, learning materials and homework on the same timetable.
Read more Tuition Centre Management SoftwareA smaller system for tuition and enrichment centres.
Read more Invoicing SoftwareBilling for anything beyond school fees, synced with your accounts.
Read moreNext step
Bring a term of your registers, fee records and results, and we will show you the same term run in the system, with AI marking, drafting reports and answering parents.
