Tuition centre management
Manage enrolment, classes, attendance, fees, parent communication and reporting from one connected system. Episcript builds Tuition Centre Management Software around the way your centre operates, with AI features where they genuinely reduce administrative work.
Built for tuition centres, enrichment centres, home tuition agencies and groups with several branches.
The functions most tuition and enrichment centres use every day, with more modules added as you grow.
Move a student from enquiry to a seat in a class, handling waitlists, transfers and mid-term joiners, with a history kept for every change.
Build the term timetable, assign a tutor to each class and check room capacity. The system flags a clash while you schedule, not on the first day of term.
Tutors mark the register in the classroom. An absence triggers a parent notification, and attendance reports show the pattern by class, by level or by tutor.
Record marks, assignment results and tutor comments against the student record. Progress reports draw on that history and reach parents in one action.
Match tutors to classes by subject, level and availability. The roster shows who teaches what, where the gaps are and how many hours each tutor carries this term.
Send announcements, absence notices and fee reminders to parents by WhatsApp or email, from templates your centre controls. Each message is filed against the student it concerns.
Parents sign in to see their own child's attendance, progress, notices, invoices and payments, without calling your front desk.
Where your accounts team already runs a separate billing platform, our Invoicing Software connects the two.
Online or counter payments with automatic reminders
Tuition fees, materials, late charges and discounts
Centre expenses against categories you choose
Outstanding fees by branch, course or level
Payments matched to bank statements, mismatches flagged
Next term's fee income from enrolment history
Running several branches or a wider programme mix? Our School Management System extends the same approach.
Each student and their parents on one record
Follows a student who moves class or branch
Course syllabuses with earlier versions kept on file
Shared lesson plans and the centre's teaching resources
Online teaching platforms and digital class resources
Separate paths for students ahead or needing support
Qualifications, experience and availability per tutor
Tutor feedback beside their students' results
Tutor pay calculated under your centre's rules
Training records, resources and development activities
Teaching materials, equipment and other supplies
Vendor purchase orders and delivery tracking
Materials allocated to classrooms and teachers
Shortages spotted before a class runs out
Outdated or damaged materials, with a disposal record
Furniture, equipment and technology across their whole life
Charges invoiced, paid online or at the counter
Bank matching, income forecasts by branch or course
A separate login and view for every parent
Each family's preferred way of being contacted
Centre email filed against each student
Messages, shared files and clean class handovers
Results by class, level and subject
Attendance and completion showing sessions losing students
Student results to branch revenue on one dashboard
Textbooks, assessment papers and equipment run on the same stock records we build into a custom ERP System.
A centre selling materials at reception does not need a second system for it.
Each feature works on your own marks, attendance and fee records, and your staff approve every result.
AI drafts a plain summary of a term of marks and attendance. The tutor reads it, changes a line where the wording is wrong and sends it to the parent.
AI flags a student whose attendance is slipping and shows the pattern behind the flag. Your team calls the parent while the term can still be turned around.
AI writes the first reply to a new enquiry from your own course, level and fee information. Your front desk reads it, edits it and sends it within the hour.
AI answers the questions parents ask most, using information from your own system. Anything it cannot answer goes straight to a person at the centre.
AI suggests class times from tutor availability, student demand and room capacity. Your administrator reviews the schedule before anything is published.
AI reads enquiry, registration and renewal trends to estimate demand for the coming term, which helps management plan class capacity, tutor allocation and new courses.
AI creates practice questions, quizzes, worksheets and model answers from your syllabus and question bank, such as weekly PSLE problem sums. Tutors check each set before publishing.
AI marks supported question types against an answer key or marking criteria, with an initial score and feedback. Tutors review results before release, and the system tracks performance by topic.
A fee paid online lands against the right invoice, with nothing retyped into a second package at month end.
WhatsApp Business
Google Workspace
Zoom and Google Meet
Xero
QuickBooks
PayNow and payment gatewaysTutor contracts, leave and payroll records can sit in the same platform or export to your group's existing system.
Tuition Centre Management Software brings a tuition or enrichment centre's administrative and academic work into one system. Enquiries, registration, scheduling, attendance, tutors, fees, parent messages and progress reports share one set of records.
Parents can pay by PayNow, credit or debit card, GIRO or another gateway, depending on the workflow chosen for your centre. Each payment lands against the right student and invoice, with receipts and reconciliation in the same system.
A custom build starts from your class formats, fee rules and reports, while a packaged product gives every centre the same feature set. You take only the modules you need, and we change the system when your process changes.
We build your class and fee rules around what your centre already offers, including trial lessons, term packages, per-lesson rates, sibling discounts and make-up credits. A new fee type later is a change we make for you.
The system raises invoices on your billing cycle, records each payment against the student and sends reminders on anything outstanding. Parents pay through the portal or at the counter, and month-end reconciliation and reports use the same records.
Each parent signs in to their own portal and sees only their own child's attendance, marks, progress reports, announcements, invoices and payment history. Messages to the tutor from that screen stay on the student record.
The system sends announcements, absence notices, fee reminders and progress updates by WhatsApp and email, from templates your centre controls. Every message logs against the student record, showing the next person what the parent was told.
AI can draft progress summaries and enquiry replies, flag slipping attendance, answer parents in the portal, suggest timetables, forecast enrolment, generate practice questions and assist with marking. We scope each feature with you and build it in its own phase.
We migrate your current records from whatever format they are in, cleaning them and loading them into a test system. Student profiles, class lists, attendance history and outstanding fees all come across, and your staff check them before go-live.
The timeline depends on how many modules phase one covers and how clean your existing records are. We agree the schedule before the build starts, then release in phases so your team uses the first modules early.
The same platform suits tuition centres, enrichment centres, home tuition agencies and one-to-one tutors who bill by the lesson. A group can keep each branch's classes, tutors, timetable and fees separate, while head office sees group-wide reports.
The system supports your PDPA obligations through permissions, access controls, consent records and activity logs. Every change carries a name and a timestamp, though compliance still rests on your own policies and how your team handles data.
Pricing follows the scope: the phase one modules, the integrations and the data we migrate, quoted after the scoping session. Ownership, support and hosting are set out in the agreement, and we explain those terms before work starts.
Track enquiries from the first message to a confirmed enrolment, with follow-up assigned to a named person.
Read more Event Management SystemRun open houses, holiday workshops and assessment days, with registration, payment and attendance in one place.
Read more School Management SystemFor centres growing into full-time programmes, with admissions, timetables, grading and parent portals built in.
Read moreTell us how your centre runs today, and we will map it into a practical first phase with the integrations you need and a clear price.