Warehouse management module
Scan every receipt, putaway, pick and count on handheld scanners or phones, and print bin, carton and pallet labels. It runs inside our warehouse management system, and RFID tags or AI label reading can be added.
Built in Singapore for distributors, 3PL warehouses, manufacturers and retailers leaving paper pick lists behind.
Scan at every step
One scan records the item, the bin, the quantity, the person and the time.
Supplier cartons are scanned against the purchase order or shipping notice, and pallet labels print on the spot.
Scan the pallet, then the bin label. Stock is pickable only once the bin scan confirms it.
Each pick line needs a bin scan and an item scan, and a wrong product stops the line.
Items are scanned into cartons, and a loading scan ties each carton to its lorry.
Counters scan bins and items for the counts and approvals in warehouse inventory control.
Label printing
Labels print as 1D barcodes such as Code 128, or 2D codes such as QR and GS1 DataMatrix.
Every rack, shelf and bin gets a location label, and beam labels carry an arrow pointing to the level they belong to.
Supplier barcodes are read on arrival. Where one is missing or unreadable, receiving prints your own label with the item code and any batch number.
Each pallet gets a licence plate label, and one scan moves the whole pallet rather than carton by carton.
Outbound cartons get packing and shipping labels, and transfers are scanned out at one warehouse and in at the other.
Scanning devices
Built for drops on concrete and dim aisles, with large buttons for gloved hands.
Supervisors and smaller stores scan with the camera; a clip-on scanner suits all-day scanning.
Drivers see putaway and replenishment tasks and scan pallet labels with a cordless scanner.
Bin, carton, pallet and shipping labels print from whichever screen is open.
In cold rooms and far aisles, scans wait on the device and send when the signal returns.
Staff sign in on shared devices, see only their own tasks, and every scan carries their name.
Error checks
Every scan is checked against the task in hand, and when something is wrong the screen says what to do instead.
RFID tagging
RFID reads tags by radio without a line of sight, and a reader at a dock door registers many tagged items together. Tags cost more than labels, and metal or liquids can interfere: settle whether barcodes or RFID suit your stock first.
AI capability
When a carton barcode will not scan, AI reads a photo of the label or packing list and proposes the item for staff to confirm.
AI flags patterns worth a look, such as one person keying in quantities far more than colleagues, or repeated overrides on one bin.
Ask which items arrived without a readable barcode this month, or where a pallet was last scanned, with the records behind each answer.
When a supplier's cartons keep arriving with unreadable barcodes, AI drafts a note listing the affected deliveries for your team to send.
How it fits
Barcode and RFID scanning is one module of our warehouse management system. Read how a warehouse management system works from end to end for the wider picture.
Stock values and purchasing belong to inventory management, and shops scanning stock across outlets use our retail inventory management system on the same item codes.
Weighing it up
A simple barcode inventory app suits a small store room; bins, orders and shift teams need more.
| Point of comparison | EpiscriptScanning in your WMS | Typical productStandalone barcode inventory app | Common startPaper lists and spreadsheets |
|---|---|---|---|
| What a scan records | Item, bin, quantity, person and time | Item and quantity | Ticks on a sheet, typed in later |
| Checks at the scan | Wrong item, wrong bin and over-picks stopped | Usually the item only | Found by the customer |
| Labels | Bin, carton, pallet and shipping labels | Item labels from templates | Handwritten or from another tool |
| RFID | Added where it pays | Depends on the app | Not possible |
| Orders, accounts and 3PL billing | In the same system | Exports or connectors | Figures copied between files |
| AI features | Built on your own warehouse records | Whatever the vendor provides | None |
| Cost | Quoted within the WMS project; eligible for government grants | A monthly fee per user or device | Little to start, then mis-picks and staff time |
Swipe to see the full table
Getting live
Scanning goes live zone by zone, starting with receiving and picking. Hosting is by Episcript or in your own environment, and our solutions are eligible for government grants.
We walk the warehouse and agree labels, devices and the first zone.
Pickers try the scanner screens in the aisles before sign-off.
Items, supplier barcodes and bin locations are imported; each zone is labelled.
One zone goes live first, with our Singapore team on hand.
Questions
A barcode inventory system records each stock movement by scanning a label instead of typing it. In a warehouse, staff scan the item and the bin at receiving, putaway, picking, packing and counts, keeping stock by location current.
Phones work well with their camera or a clip-on scanner, especially for supervisors and smaller stores. Staff scanning all day usually prefer rugged Android handhelds, and many warehouses run both on the same screens.
The system reads and prints both main families: 1D barcodes such as Code 128, and 2D codes such as QR and GS1 DataMatrix. 2D codes hold more, such as a batch number and expiry date in one label.
Supplier barcodes are linked to your own item codes, and cartons are scanned as they arrive without relabelling. Where a supplier's barcode is missing or unreadable, receiving prints your own label on the spot.
RFID is worth adding where reading many items at once saves real work: pallets through a dock door, returnable containers or high-value serialised stock. Barcodes stay cheaper for most items and every bin location.
Scans made without a signal are held on the device and sent once it reconnects, and work in cold rooms or far aisles carries on. Checks that need live stock, such as held batches, run when the scans arrive.
Labelling goes zone by zone, starting with the first zone to go live, rather than the whole warehouse at once. Bin labels print from the location plan we agree with you, and supplier barcodes on cartons are kept.
It is a module of our warehouse management system rather than a separate app, because each scan checks against orders, bins and stock status held there. Scanning is usually built in the first phase.
AI features work with your own warehouse records: reading damaged labels and packing lists, anomaly checks on overrides and keyed-in quantities, plain English questions about scans and drafted labelling notes to suppliers. Staff confirm anything that changes stock.
The cost depends on scope: zones, devices, label types, RFID, integrations and AI, quoted against an agreed specification, and a small store room can start small. Our solutions are eligible for government grants, which we cover during scoping.
Related builds
The full system: receiving, putaway, picking, packing, dispatch and 3PL billing, with scanning at every step.
View solutionStock values, reorder levels and purchasing on the same item codes your scanners read.
View solutionCycle counts, variance approvals, batches, expiry dates and holds, built on the scans from this module.
View solutionStock across your shops and warehouse, with transfers and counts scanned at each outlet.
View solutionNext step
Bring a few of your item labels and a sketch of your racking, and we will show you receiving, picking and counting by scan on your own codes.