Lease and tenancy module
Record every lease and tenancy agreement, bill rent from its schedule and get renewal alerts before key dates pass. It is part of our property management software, with AI reading signed agreements.
Built in Singapore for commercial landlords, retail mall leasing teams, residential portfolio owners and co-living operators.
Lease lifecycle
The offer sets rent, term, deposit and conditions, and goes out for e-signing.
The signed tenancy agreement, its IRAS stamp certificate and the deposit are filed on the lease.
Rent, step increases, rent-free months and service charges become a monthly billing schedule.
Expiry, break and option dates raise reminders, say six and three months ahead.
A renewal carries the lease forward; a hand-back starts the inspection and the deposit refund.
Lease terms
Every rent change set once, on the lease.
Rent rising on agreed dates
Review dates, basis and the agreed new rent
Months without rent before billing begins
Base rent plus an agreed share of sales
Who pays what beyond the rent.
By floor area or share of the building
Which outgoings each tenant reimburses
Meter readings billed back to each unit
The security you hold, and when it lapses.
Held, topped up, refunded or applied
Issuing bank, amount and expiry date
Held until the unit is handed back
Reinstatement costs set against the deposit
The clauses that decide what happens next.
Option term, notice period and rent basis
Earliest break date and notice required
Early exit for relocating residential tenants
Tenants staying past expiry, flagged
Rooms and beds on shorter, flexible terms.
Monthly or flexible terms per room or bed
Utilities and cleaning bundled into one charge
Shortest term and notice per room type
A resident's moves kept on one history
Rent and arrears
Once a lease is saved, its rent schedule bills itself: step rents, rent-free months, service charges and GST for GST-registered landlords. Turnover rent is calculated from the sales retail tenants report, and our invoicing software sends invoices, receipts and reminders.
One lease record
Lease management is one module of our property management system, and the other modules read the same lease.
At hand-back the unit is compared with its move-in photos, and reinstatement costs are set against the deposit.
Repair requests in our property maintenance management software open against the lease, and tenant damage is recharged on the next invoice.
Each lease lists the landlord's fittings from the property asset register, such as air conditioners and appliances, for the handover checklist.
Leases use your own templates, while supplier and service agreements sit in our contract management software with their own renewal dates.
Xero
QuickBooks
PayNow and payment gateways InvoiceNow (Peppol)
DocuSign
WhatsApp BusinessKey dates and records
Leases nearing expiry appear on one list months ahead, each with its current rent and the tenant's payment record.
Break clauses and renewal options carry their notice periods, with the last day to give notice flagged.
Each review date, basis and agreed new rent is recorded, and billing changes from the date it applies.
Cash deposits and banker's guarantees sit against the lease, and a guarantee due to lapse before the lease ends is flagged.
Each agreement keeps its IRAS stamp certificate and stamping date, with a reminder for any still unstamped.
Signed agreements, addenda, letters of offer and tenants' insurance certificates are filed on the lease, searchable by tenant or unit.
AI capability
Built using information from your own leases; staff confirm any change.
AI reads a signed agreement or letter of offer and fills in rent, dates, deposit and break clauses for your team to confirm.
AI drafts renewal offers, rent review letters and expiry notices from the lease, for a manager to check.
Ask which retail leases expire next quarter or which tenants have a break date this year, and see the leases behind it.
AI projects rent due and units likely to fall vacant in the coming months, from leases on hand and past renewals.
AI flags rent billed below the lease rate, an escalation that was missed, or a deposit lower than the lease requires.
An agent answers tenants' questions about rent, deposits or renewal dates from the lease, passing anything else to staff.
Weighing it up
Packaged rental software suits standard lets; mixed portfolios and retail terms often need more.
| Point of comparison | EpiscriptLease management in your property system | Typical productPackaged rental management software |
|---|---|---|
| Lease terms | Step rents, turnover rent, outgoings and room licences, as signed | The lease fields and rent rules offered |
| Key date alerts | Expiry, break, option, review and guarantee dates, at your reminder periods | Expiry reminders, other dates often in notes |
| Stamp duty and documents | IRAS stamp certificates and signed agreements filed on each lease | Document uploads, varying by plan |
| Repairs and inspections | Shared with maintenance, inspections and the asset register | A separate module or another app |
| AI features | Built on your own lease records | Whatever the vendor provides |
| Cost | Quoted within the project; eligible for government grants | Usually a subscription per unit or property |
Swipe to see the full table
Questions
Lease management software keeps every lease and tenancy agreement on one register, bills rent from each lease's schedule, holds deposit and stamp duty records, and alerts you to expiry, break and review dates before they pass.
The system records which outgoings each lease passes to the tenant, such as service charges, utilities, insurance or maintenance, and bills them alongside rent. Gross, net and triple net are simply terms set on each lease.
Retail tenants report monthly sales through the tenant portal or by file upload, and the system calculates turnover rent as each lease sets it, alongside the base rent. Missing sales reports are flagged before invoices go out.
Rooms and beds can be let on licences with their own terms, all-in rents and deposits, alongside full leases for whole units. A resident who moves rooms keeps one history, from first licence to final hand-back.
The system records each agreement's IRAS stamp certificate and stamping date, and reminds you about any still unstamped. GST is added to commercial rent invoices for GST-registered landlords. It records and reminds; it never files.
The tenant's record shows the warning signs before you renew: rent paid late, arrears building up, a banker's guarantee about to lapse or repeated damage recharges. Payment history sits beside the lease, ready for the renewal discussion.
Lease management is a module of our Property Management Software, sharing units, tenants, billing, maintenance and the tenant portal. Leases and billing usually go into the first release, with AI features added in a later phase.
We import your current leases, rent schedules, deposits and open arrears from spreadsheets or your old system, then check them with your team. Signed agreements can be read by AI in bulk before go-live.
The AI features work using information from your own leases: agreements read into the lease record, drafted renewal offers, plain English questions, rent and vacancy forecasts, billing anomaly checks and a tenant agent. Staff confirm what changes.
The cost depends on scope: lease types, billing rules, turnover rent, deposits, integrations, data migration and AI, quoted against an agreed specification. Our solutions are eligible for government grants, which we cover during scoping.
Related builds
The full system: leases, billing, maintenance, the tenant portal and the asset register.
Read more Invoicing SoftwareRent invoices, receipts, statements and payment reminders for every tenant.
Read more Contract management softwareSupplier and service agreements with their key dates and renewal alerts.
Read more Property maintenance management softwareRepair requests, work orders, contractors and inspections against the same units and leases.
Read moreNext step
Bring three of your most complicated leases and your current rent roll, and we will show you their rent schedules, key dates and renewal alerts set up.