Progress claims and billing
Episcript designs, builds and supports Progress Claim Software in Singapore: claims against the contract sum, variation orders, retention and payment responses, with AI we build in to draft claims, read subcontractor claims and flag anomalies.
For main contractors claiming from developers, and subcontractors claiming from main contractors.
Core modules
Start with these, all on one contract record. Site, cost and safety work sits in our Construction Management Software.
Set up each contract's schedule of rates or bill of quantities once, then claim each period by quantity or percentage complete, with the cumulative total kept against the contract sum.
Record every instruction as a variation order, price it and send it for approval, with approved variations added to the next claim and pending ones listed separately.
Keep each payment certificate and payment response with the claim it answers, and see claimed against certified for every line, every period and the contract to date.
Retention is deducted from each certified amount at the rate and cap in your contract, with the balance held per project until each release stage in the contract is reached.
Subcontractors submit their claims through a portal, and your team checks each against site progress, certifies it, deducts retention and back charges, and issues the payment response.
Every claim, certificate, payment response and payment is kept per project with its documents, showing claimed, certified, paid and outstanding amounts at any date.
Progress claims
Each claim is built from the contract's own lines: measured quantities, percentage complete or milestones, plus approved variations and materials on site. The system works out this period's amount from the cumulative total, deducts retention and previous certificates, and prints the claim in your client's format.
Claim cycle
Each stage updates the same claim record. Billing beyond progress claims runs in our Invoicing Software.
Site and commercial teams record work done by contract line, with photos and measurement sheets attached.
The progress claim is built from those quantities and approved variations, then served on the client with its date recorded.
The certified amount is entered line by line, and every reduction from the claim is shown with its reason.
The client's payment response, or your own to a subcontractor, is recorded against the claim with its date.
A tax invoice is raised for the certified amount and sent by email or InvoiceNow, then matched to payment.
Retention held across every claim is released in its stages, invoiced, and tracked until it is paid.
Commercial control
Rates, retention terms and approval limits come from each contract, which can be kept in our Contract Management Software.
By role
Access is set by role, so a subcontractor never sees your client's certificates.
Claimed, certified, paid and outstanding amounts across every project on one screen, with AI answering questions about your own billing figures.
Measurements, claims, variations and subcontractor certificates in one place, with AI drafting each period's claim for checking before it is served.
Progress by contract line and variations awaiting approval on each project, while programmes and tasks run in our Project Management Software.
Tax invoices raised from certificates, payments matched, retention receivable and payable tracked, and every entry sent to your accounting system.
A portal to submit claims with supporting documents, see the amount certified against each one, and check when payment is due.
Built to order
Each feature is scoped and built in its own phase, and nothing goes out until your team approves it.
Module library
Add these when your projects need them. A whole contracting business can run on our Custom ERP Software.
Set each contract up once and every claim follows it.
Keep each main contract and subcontract with its sum, rates, retention terms and claim dates in one record.
Import the bill of quantities or schedule of rates from Excel, and every claim line matches the contract.
Set payment milestones or stages for design and build or fit-out work instead of measured quantities.
Pay subcontractors on what is certified, not on what is claimed.
Subcontractors submit claims, upload documents and check certified amounts and payment dates without phoning your office.
Deduct back charges for damage, cleaning or materials supplied from the next certificate, with the reason recorded.
Match supplier invoices to purchase orders raised in our Procurement Software before they are posted to the project.
Certified work invoiced promptly and every payment traced.
Raise a GST tax invoice from each payment certificate, numbered in your series and carrying the claim reference.
Match bank receipts and payments to certificates, showing short payments and amounts still outstanding on each project.
Record bonds or bank guarantees given in place of cash retention, with each expiry date reminded in advance.
Know where the cash stands on every contract.
List every claim by project and period, with claimed, certified, paid and outstanding amounts side by side.
Forecast monthly cash in and out from planned claims, subcontractor certificates and retention release dates.
Produce claim summaries and retention statements for clients, auditors or your bank straight from project records.
Integrations
Connect claims and invoices to the accounting, e-invoicing, messaging and signing tools you already use.
Xero
QuickBooks
InvoiceNow (Peppol) PayNow and payment gateways
WhatsApp Business
Google Workspace
DocuSignCustom build
Packaged construction billing products suit contractors whose contracts match the product, and spreadsheets work until claims, variations and retention spread across many files. We build around your own contract forms, claim layouts and approval limits, and change the system when they change.
Questions
The best software for construction accounting records claims, certificates, variations and retention by project, then posts them to your accounts. Packaged products suit standard contracts, and a custom build suits contractors with their own claim formats.
A progress claim asks for payment for work done to date, and it is checked and certified before anything is paid. The invoice follows for the certified amount. The software keeps both against the same contract.
The system tracks progress by contract line, because every claim is built from recorded progress. Programmes, tasks and schedules sit in Project Management Software, which we can build on the same project record.
It works for both. A main contractor claims from the client and certifies subcontractor claims, while a subcontractor claims from the main contractor and tracks the retention held against it, all in one system.
The system records every progress claim and payment response with its amounts, documents and served date, and reminds your team before a response falls due. It keeps the records; your own advisers interpret the Act.
Cost depends on scope: the modules in the first phase, the contract types and claim formats, the data to migrate and the systems to connect. We quote each phase after a scoping session. Call 6581 3431 to discuss yours.
It depends on the first phase. Contracts, claims and certificates go live before a subcontractor portal or AI features, and we give you a schedule for each phase once the scope is agreed.
We move them for you. We map your claim spreadsheets, variation registers and retention records to the new structure, check a test import with your team, then load live contracts at an agreed cut-off.
Our solutions are eligible for government grants. We explain how the schemes apply to your project and what the agency looks for, so you can plan each phase with the full picture in front of you.
The system connects to Xero, QuickBooks and other accounting software, and certified claims, tax invoices and payments post without retyping. Invoices can also reach clients through InvoiceNow (Peppol) where they accept e-invoices.
AI features can be added, each scoped with you and built in its own phase using information from your system. They cover drafting claims, reading subcontractor claims and invoices, data questions, cash forecasts and anomaly checks.
Related solutions
Budgets, subcontractors, site diaries and safety inspections on one project record.
Read more Invoicing SoftwareQuotations, invoices, reminders and InvoiceNow for billing beyond claims.
Read more Project Management SoftwareProgrammes, tasks, timesheets and resources across every project.
Read more Contract Management SoftwareContract records, key dates and renewal reminders in one register.
Read moreNext step
Bring one contract's claim spreadsheet and latest certificate, and we will show the same claim prepared, certified and invoiced, with AI drafting the next period's claim.