Grant management
Episcript builds grant management software that runs each funding call: an online application portal, eligibility checks, scoring and approvals, disbursements by tranche and grantee reports, with AI reading applications for your officers.
Built for foundations, family offices, grant-making charities, corporate giving programmes and grant-making agencies in Singapore.
The grant cycle
A funding call opens on the portal with its own form, criteria, budget and closing date.
Applications that miss a hard rule, such as the funding cap, are flagged before anyone reviews them.
Assigned reviewers declare any conflicts, then score each application against the programme's rubric.
The panel decides, approvers sign off by amount, and the grant agreement goes out for signing.
Each tranche is released on its date or milestone once its conditions are met.
Grantees report progress and spending, and unspent funds and outcomes are settled at close-out.
Online applications
Individuals sign in with Singpass and organisations with Corppass, so you know who applied, and Myinfo fills in the personal details they would otherwise retype. Drafts save as applicants go, attachments upload with the form, and each applicant can see where their application stands.
Assessment
Applications go to reviewers by programme, expertise or workload, and each reviewer sees only the applications assigned to them.
Reviewers declare any link to an applicant before scoring. A declared conflict takes that application off their list and stays on record.
Reviewers score against the weighted criteria each programme sets, with comments, and the system totals and ranks applications for the panel.
Panel papers are drawn from the scores and comments, and the decision, conditions and awarded amount are recorded on each application.
An award above a set amount goes to a further approver, say the board chair, before any letter of award is sent.
Letters go out from your own templates with the conditions or reasons attached, and every applicant's portal status updates with them.
After the award
Each award becomes a grant agreement from your template, signed through our electronic signature software, with its conditions and reporting dates carried onto the grant.
Grants pay out in tranches tied to dates or milestones, and a tranche is released only once its conditions are met and an approver signs it off.
Grantees submit progress reports through the portal against the agreement's milestones. A late report sends reminders and can hold the next tranche.
Grantees report spending by budget line with receipts attached, and unspent or ineligible amounts are recorded for refund or carry-forward.
Singpass, Corppass and Myinfo
Xero
QuickBooks
DocuSign
Google Workspace
WhatsApp BusinessFunds and outcomes
Each grant carries its approved budget by line, and every tranche paid and expense reported is set against it. Finance sees what is committed, paid and still owed across a programme, while the board sees outcomes beside the money.
Modules
Each programme keeps its own rules and budget.
Opening, closing and decision dates per call
Questions and attachments set per programme
Funds available, committed and paid per call
Funding and milestones spread across several years
One record per organisation, however often it applies.
Registration details checked at sign-in
Named contacts and their roles per organisation
Constitution, financial statements and licences on file
Past applications, awards and reports together
Every live grant watched until it closes.
Visit notes and photos filed on the grant
Report due dates sent by email or WhatsApp
Changed scope or dates, approved and recorded
Final report, refunds and closure sign-off
Every decision can be explained later.
Who scored, approved or paid, and when
Reviewers see only their assigned applications
Decisions and payments exported by period
Applications kept to your retention policy
AI capability
Built using information from your own grant records; officers confirm every decision.
AI reads attached budgets, financial statements and progress reports, then fills in the figures and dates for an officer to confirm.
AI summarises each application against the rubric for reviewers and drafts award, decline and reminder letters for staff to check.
Ask which grantees have a report overdue, or how much a programme has paid this year, and see the grants behind the answer.
AI projects the cash each programme will need month by month, from tranche schedules and how promptly grantees usually report.
AI flags spending far from its budget line, a receipt claimed twice, or one bank account given by two different applicants.
An agent answers applicants' questions on deadlines, required documents and application status, and passes anything else to a named officer.
Buying decision
Packaged grants platforms suit standard programmes; a custom build follows your own funding rules and approvals.
| Point of comparison | EpiscriptCustom grant management system | Typical productPackaged grants platform |
|---|---|---|
| Application forms and eligibility | Forms and hard rules set per programme and funding call | Configurable forms within the product's form builder |
| Applicant sign-in | Singpass and Corppass, with Myinfo pre-fill | Email and password accounts, with local sign-in varying by vendor |
| Assessment and approvals | Your rubric, conflict declarations, panel steps and approval levels by amount | Standard review stages, which suit many funders |
| Disbursements and tranches | Tranches tied to the dates, milestones and conditions you set | Payment schedules as the product models them |
| Accounting | Approved payments passed to Xero or QuickBooks | Depends on the vendor's connectors |
| AI features | Built on your own application and grant records | Whatever the vendor provides |
| Cost model | A quoted project with agreed hosting and support terms | Usually a subscription priced by users, applications or plan |
| Best fit | Funders whose programmes, approvals or reporting do not fit a standard product | Funders whose grant cycle fits the product's workflow |
Swipe the table to see both columns
Getting live
We release in phases, starting with one programme's applications and assessment, and move open grants and grantee records across. Hosting is by Episcript or in your own environment, and the build itself, as a software project, is eligible for government grants.
We follow one past funding call from application to close-out and agree the first release.
Programme, finance and panel leads approve the portal and officer screens before development.
Open grants, tranche schedules and grantee records are imported and checked with your team.
One funding call goes live first, supported by the same Singapore team.
Common questions
A grant management system runs the grants a funder gives out, from the call for applications through assessment, approval and disbursement to grantee reports and close-out. We build ours around your own programmes, rules and approval levels.
We build it for foundations, family offices running philanthropy, grant-making charities, corporate giving programmes and grant-making agencies. Any organisation that runs calls for applications and funds other organisations can start with one programme and add more later.
Salesforce can be configured for grant management, and it suits funders already invested in it with an administrator to maintain it. A custom system suits funders whose forms, approval levels, tranche rules or Singpass sign-in would otherwise need heavy configuration.
Individual applicants sign in with Singpass and organisations with Corppass, which identifies the UEN. Myinfo fills in personal details such as name and address, so applicants do not retype them, and officers know who submitted each application.
Each reviewer declares any link to an applicant before seeing the application, and a declared conflict removes it from their list. Scores are entered against your weighted rubric, and the system totals and ranks them for the panel.
Each grant carries its tranche schedule, conditions and report due dates, and the system shows what has been paid, what is due and which reports are late. A missing report can hold the next tranche until it arrives.
The system can pass approved tranche payments and grant commitments to Xero or QuickBooks for your finance team to pay and reconcile. Other systems, such as Salesforce or Microsoft 365, connect through their published APIs.
AI features work using information from your own grant records: applications and reports read into fields, drafted assessment summaries and letters, plain English questions, disbursement forecasts, anomaly checks and an applicant agent. Officers confirm every decision.
The cost depends on scope: the number of programmes and form types, your assessment and approval steps, tranche rules, the applicant portal, integrations, data migration and any AI features. We quote against an agreed specification after scoping.
Our solutions are eligible for government grants, and that includes building your grant management system. This concerns your own software project, separate from the grants your organisation awards, and we cover it during scoping.
Implementation time depends on the agreed scope and integrations, and we give you a timeline once those are settled. We import open grants, tranche schedules, grantee records and past applications from spreadsheets or your current system, checked with your team.
The system supports your PDPA obligations through role-based permissions, access controls and consent records, and keeps an audit trail of every score, decision and payment approval. Compliance also rests on your own policies.
Related solutions
Funders that also run services can add a case management system → or volunteer management system → on shared records.
Record donors, gifts, receipts and appeals for the money your foundation or charity raises before it gives.
View solutionKeep grant agreements, supplier contracts and their key dates on one register, with reminders before renewals and deadlines.
View solutionTrack relationships with partner organisations, co-funders and prospective grantees, from the first conversation to their first application.
View solutionNext step
Bring one past funding call with its application form and scoring sheet, and we will show you that call running from application to first tranche.