Corporate secretarial module
Send a resolution, a set of minutes or any other document your system generates to a client for signing, and have it back signed without printing, scanning or booking a courier. The client gets a notification, signs on screen, and the signature lands in the right slot on the document before the signed copy is saved against the company. Electronic signing is one module of Episcript's corporate secretarial software, and AI features can be added to check each document before it goes out.
Built in Singapore for corporate secretarial firms, accounting practices and in-house company secretarial teams.
Signing workflow
Each document is generated, sent, signed and filed from the company record, so the signed copy never drifts away from the company it belongs to.
Draft the resolution or minutes from the company record, with a signature slot for each signatory.
Each signatory receives a notification that a document is waiting for their signature.
They open the document, read it through and sign on screen, on a phone or a computer.
The signature appears in that person's own slot on the document, and nowhere else.
The signed copy is saved against the company, and its status updates on the filing dashboard.
Signature placement
Anyone who has sent a resolution through a general e-signature tool knows the routine: upload the file, drag a signature box onto page two, then do the same for the next director. Here the slots are part of your document template. When the system generates a resolution, each slot is tied to an officer or shareholder on the company record, and that person's signature can only go into that slot.
Client side
The slow part of a signature is rarely the signing. It is the director who saw the email on a Friday, meant to deal with it and did not. The module takes care of the asking, and your staff only step in when a client genuinely needs a call.
Every person who needs to sign is told that a document is waiting, with a link that opens it. Two directors of the same company each get their own request, for their own slot.
Set when an unsigned document is followed up, say three days after sending and again the day before the AGM paperwork is due, and the reminders go out without anyone remembering to send them.
Clients open the document in a web browser, read it in full and sign on screen. A director signing between meetings on a phone gets the same document as the one at a desk.
Sent, opened, partly signed and fully signed are shown per document and per person, beside the filing deadlines on the same dashboard. Nobody has to ring round to find out where a resolution has got to.
Record keeping
Once the last signature is in, the signed copy is saved against the company it belongs to, beside the draft it came from. Nobody downloads it from one system and uploads it into another, and nobody files it under the wrong client because two companies share a director.
The board resolution tracker picks up the signed copy and moves the matter on, and where a change has to be lodged with ACRA, the filing dashboard shows it as ready for the next step. Clients can collect their copy from the client portal whenever they need it.
Capability
AI features for electronic signing are scoped with you and built in their own phase. Each one works with information already held in your corporate secretarial system, and your staff decide what is sent.
AI reads the generated document against the company record before it goes out and flags anything that does not agree: a director who has since resigned, a share figure that has changed, a date in the wrong financial year.
AI drafts the short note that goes with the signing request, explaining in plain words what the client is being asked to sign and why. Your staff edit it before it is sent.
Ask "which resolutions are still waiting for a director's signature" and AI turns it into a list from your own records, with the person, the company and how long each has waited.
AI ranks the unsigned documents your team should follow up first, using the filing deadline each one feeds and how long the client has had it.
How it fits
Electronic signing is one module of Episcript's Corporate Secretarial Software. It takes its documents from document generation, its signatories from the client entity register, and returns the signed copies to the same company file, which is what makes it more than an e-signature tool bolted on the side.
Whether a particular document may be signed electronically depends on the document and on the company's own constitution. Your firm decides which templates go out for electronic signing and which still need a wet-ink signature, and the system keeps both routes, tied to the statutory work a company secretary carries →.
Firms usually add electronic signing once company records and document generation are running, as its own phase with its own quote.
Weighing it up
General e-signature services are mature, widely used and good at what they do, and many firms send resolutions through one today. The difference is the work either side of the signature: preparing each document for signing, and filing the signed copy back where it belongs.
How signing inside the corporate secretarial system compares with a separate e-signature service.
| Point of comparison | EpiscriptBuilt-in electronic signing | Typical setupSeparate e-signature service |
|---|---|---|
| Preparing a document | Generated from the company record with the slots already in place | Exported, uploaded and given signature fields each time |
| Who signs | Taken from the officers and members on file | Names and email addresses entered per document |
| Signature placement | Each person's slot is set by the template | Placed by whoever prepares the envelope |
| The signed copy | Filed against the company automatically | Downloaded and filed by a member of staff |
| Status | On the filing dashboard, beside the deadlines it affects | In the e-signature service's own dashboard |
| Reminders | Follow your firm's rules, alongside AGM and filing reminders | Follow the service's reminder settings |
| AI features | Scoped with you and built to work with your own client data | Whatever the service offers in general |
| Cost | Quoted per project and eligible for government grants | A subscription, usually priced per user or per document |
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Questions
Your staff generate the document from the company record and send it for signing. Each signatory receives a notification, opens the document and signs on screen. The signature appears in that person's slot, and once everyone has signed, the signed copy is saved against the company and its status updates on the filing dashboard.
Any document the system generates from a template with signature slots: resolutions, minutes, consent forms, engagement letters and your own precedents. Whether a particular document may be signed electronically depends on the document and the company's constitution, so your firm decides which templates go out for electronic signing and which still need wet ink.
The slots are marked once in your document template. When a document is generated, each slot is tied to a named officer or shareholder from the company record, and that person's signature can only go into their own slot, with their name and the date beside it. Nobody drags signature boxes onto a page.
Yes. Each director receives their own request for their own slot, and they can sign in any order. The document shows as partly signed until the last signature is in, and your staff can see at a glance which director is still outstanding. The final signed copy is filed once everyone has signed.
Clients sign in a web browser, on a phone or a computer, from the link in their notification. Whether they also sign in to your client portal before signing, for example with SingPass, is a choice your firm makes when the module is scoped, depending on the documents involved and how your clients prefer to work.
Reminders go out on the schedule your firm sets, for example a few days after sending and again before the related deadline. Every unsigned document stays on the filing dashboard with the person it is waiting for, so your staff can see which ones need a phone call rather than another reminder.
Against the company they belong to, beside the draft they came from, with a record of who signed each slot and when, and when each notification and reminder went out. The board resolution tracker picks up the signed copy, and clients can download their own copy from the client portal.
Where your current service publishes a suitable API, we can quote an integration so documents go out through it and the signed copies come back into the company file. Many firms find the built-in module simpler, because the slots and signatories come from the record, but the choice is yours and we scope either route.
Access to documents is granted by role and by client, each signing request reaches only the person named in the slot, and every step is logged with the user and the time. Together with your own policies, those controls and the audit trail support your PDPA and record-keeping obligations for the documents and personal data involved.
It can be added as its own phase. AI reads the generated document against the company record and flags anything that no longer agrees, such as a director who has resigned or a share figure that has changed, before the client sees it. Your staff review each flag and decide what is sent.
It is a module of our Corporate Secretarial Software rather than a separate product, because it relies on the company record and document generation to know who signs where. Firms usually add it once those are running, as its own phase with its own quote and its own release.
Yes. Our solutions are eligible for government grants. The Enterprise Development Grant supports project costs including software, and we will explain how your project fits and prepare the documents an assessor expects to see.
Related builds
The full system: registers, documents, filings, deadlines, billing and the client portal.
Read more Client company records and company searchThe client entity register that supplies every document's company details and signatories.
Read more Corporate compliance softwareWider compliance programmes, policies and obligations, tracked beyond the statutory filings.
Read more Project management softwareIncorporation, strike-off and annual filing jobs, with tasks and deadlines assigned across the team.
Read moreNext step
Drafting a resolution is rarely what holds a secretarial firm up. The time goes on sending it, waiting for it, reminding the director who is travelling and filing the copy that finally comes back. Book a demo and we will send one of your own templates for signing and show you where the signed copy lands.