Property management module
Keep one register of every building, unit, lift and pump, with its ownership, valuation, warranty and servicing records. It is part of our property management software, with AI reading warranty documents.
Built in Singapore for landlords, property owners and managing agents looking after buildings and their plant.
Asset lifecycle
One asset record carries every stage.
Each asset is added with its location, make, model, serial number and warranty end date.
The owning entity, purchase details and each valuation report are filed against the property.
Planned servicing and every repair work order land on the asset's history, with cost.
Age, condition and repair spend show when to replace; disposal closes the record without deleting it.
Asset register
Each asset sits where it really is: property, building, floor, unit or plant room.
Roofs, facades, car parks, pools and gyms, recorded per building with the condition grade and photos from the last inspection.
Each unit lists what belongs to the landlord, such as air conditioners, water heater and appliances, ready for the next move-out check.
Lifts, chillers, pumps, generators, fire safety equipment and switchboards, each with its specification, servicing interval and service contractor.
Furniture, gym machines and portable equipment carry a QR code tag, which a technician scans to open the asset's history before starting work.
Ownership and valuation
Portfolios are often held through several companies, and which one owns a unit comes up at every refinancing and audit. Each property records its owner, purchase details and every valuation your valuers produce.
The system records valuations; it never produces one.
Warranty and servicing
Repairs raised through maintenance requests and work orders → are written to the asset they concern.
A fault on an asset under warranty is flagged on the work order, and the claim goes to the supplier rather than a paid contractor.
Each asset has its own servicing interval, say quarterly for a chiller, and the next visit is raised as a work order before it is due.
Every visit, part, report and cost stays on the asset record, and the next technician sees what was tried last time.
Contractor terms come from our contract management software, and parts used are drawn from inventory management stock.
Key management
A master key lent to a contractor on Tuesday and never returned goes unnoticed until a tenant asks. Each key set is registered against its door, and every issue and return is signed for.
Portfolio reporting
Reports run by owning entity, property or asset type.
Assets by property, age and condition grade, listing first the buildings with most overdue servicing.
Warranties and contracts ending in the period you choose, say 90 days, in time to claim defects or renew.
Spend per asset and per building from closed work orders, showing which lift or pump costs more to keep than to replace.
Recorded valuations for each property and owning entity over time, exported for your accountants or lenders.
How it fits
The asset register is one module of our property management system: tenants' fault reports become work orders against the right asset.
New plant bought through our procurement software joins the register on delivery, with its supplier and warranty.
Capability
Built on your own asset records; staff confirm any change.
AI reads warranty certificates, handover lists and valuation reports, preparing the details and dates for staff to confirm.
Ask which chillers are out of warranty, or which building spent most on lift repairs, and see the records behind it.
From age, condition and repair spend, AI lists the plant likely to need replacing in next year's budget.
AI flags oddities, such as one pump repaired far more often than its twins, or a master key out for weeks.
For a fault under warranty, AI drafts the supplier claim from the fault record and photos, for staff to check and send.
Weighing it up
A spreadsheet or generic asset app copes until assets need owners, warranties and work orders.
| Point of comparison | EpiscriptAsset register in your property system | Typical setupSpreadsheet or generic asset app |
|---|---|---|
| Asset structure | Portfolio, property, building, floor, unit and plant room | A flat list with locations as text |
| Ownership and valuations | Owning entity and every recorded valuation | Separate files kept by finance |
| Warranty checks | Warranty status shown on every work order | Checked when someone remembers |
| Servicing history | Built from closed work orders, with cost | Held by each contractor |
| Key register | Issue, return and overdue keys by door | A paper logbook |
| Portfolio reporting | By owning entity, property, asset type and age | Rebuilt by hand for each owner |
| AI features | Built on your own asset records | Whatever the product offers |
| Cost | Quoted within the project; eligible for government grants | A subscription per asset or user |
Swipe to see the full table
Questions
Property asset management software keeps a register of every building, unit, plant item and piece of equipment, with ownership, valuation records, warranties and servicing history. It links to maintenance work orders and reports across the whole portfolio.
It tracks physical things in buildings, such as lifts, pumps, fittings and keys, with their warranties and repairs. IT asset tools track laptops and licences, and investment platforms track fund returns; neither knows a unit or a work order.
Every work order is raised against an asset, showing its warranty status and past repairs. When the job closes, the contractor's report, parts and cost are added to that asset's history without anyone retyping them.
The key register records every key and key set by unit, door or plant room. Each issue to a tenant, contractor or staff member is signed for with a return date, and overdue or lost keys are listed.
The software records valuations rather than producing them. Each valuation's date, valuer, basis and reported value is filed with the report, and the system reminds you when the next valuation is due.
Look for an asset structure that matches your portfolio, records by owning entity, warranty checks on repairs and reports your owners will read. A spreadsheet copes with a few units; several buildings and contractors need one shared record.
It is a module of our Property Management Software, sharing its property, unit, tenant and maintenance records. Most builds start with the register and warranty tracking, adding key management, valuation records and AI in later phases.
The AI features work with your own asset records: warranty and valuation documents read for you, plain English questions, replacement forecasts, anomaly checks and drafted warranty claims. Staff confirm anything that changes a record.
We import your current spreadsheets and contractor asset lists, checking duplicates and locations first. Warranty certificates can be read by AI in bulk, and QR tags are fixed during a walk-round of each building.
The cost depends on scope: properties and asset types, key management, valuation records, integrations and AI, quoted against an agreed specification. Our solutions are eligible for government grants, which we cover during scoping.
Related builds
The full system: properties, tenancies, rent billing, maintenance and owner reporting, with the asset register inside it.
Read more Contract management softwareService contracts, warranties and renewal dates for the contractors who look after your buildings.
Read more Inventory managementSpare parts and consumables by store and building, with reorder levels and usage per job.
Read more Procurement softwareRequests, quotations, approvals and purchase orders for new plant, equipment and repairs.
Read moreNext step
Bring your current asset list and key log, and we will show you the register, warranty checks and servicing history set up for one of your buildings.