Maintenance management
Episcript designs, builds and supports Maintenance Management Systems in Singapore: asset register, preventive maintenance, work orders and spare parts, with AI we build in to read service reports, flag repeat breakdowns and forecast parts usage.
For maintenance teams looking after production lines, machines and plant equipment, on one site or several.
Core modules
The modules most maintenance teams start with, all working from one equipment record.
Record every machine, line and piece of plant in a hierarchy from site down to component, with serial number, location, warranty, manuals and the spare parts it uses.
Set servicing by calendar, run hours or production count for each asset, and the system raises the work order with its checklist before the job falls due.
Every repair, service and inspection is a work order with its priority, asset, tasks, parts and labour time, tracked from open to closed with the reason for any delay.
Operators report a breakdown from a phone by scanning the QR label on the machine and adding photos, and the report opens with the asset already filled in.
Assign each job to an in-house technician by trade and shift, or to an outside contractor under a service agreement, who receives and closes it through a web link.
Keep spare parts by store and bin with minimum levels, reserve them against planned work orders, and see which machines each part fits before you reorder.
Work orders
Every breakdown runs through the same stages, and a job closes only when its record is complete.
An operator or supervisor reports the fault by phone or WhatsApp, and it is logged against the asset.
The planner turns it into a work order, sets the priority and attaches the asset's checklist and drawings.
The job goes to a technician by trade and shift, or to a contractor, with its spare parts reserved.
The technician records the work done, parts used, labour time and photos, and a supervisor signs it off.
The closed job joins the asset's history, with its cost and downtime counted in that machine's reports.
Preventive maintenance
Planned preventive maintenance runs from schedules you set per asset, by date, run hours or output. The system raises each job ahead of time, shows each week's workload by trade and moves servicing into planned shutdowns. Our guide covers the types of maintenance and where each fits.
Manufacturing
Maintenance and production share one view of each line, its machines and its downtime.
Lines, machines and components set out as your plant runs
Each stoppage logged by machine, cause and duration
Servicing grouped into production windows agreed with planning
Open jobs and machine notes passed to the next shift
Run hours and cycle counts entered by operators or imported
Isolation steps confirmed on the work order before work starts
Cause and fix recorded, so repeat faults can be traced
Mean time between failures and to repair, by machine and line
Assets and spares
Every part issued and every hour worked is costed to the asset, so you can see what each machine costs to keep running.
By role
From the shop floor to the plant manager, each role works from the same asset records.
Open, overdue and planned work across every line on one dashboard, with costs against budget and AI answering questions about your own maintenance data.
Preventive schedules, shutdown plans and parts reservations in one place, with machines that keep failing between services flagged for review.
Work orders, checklists, manuals and the asset's history on a phone, with work done, parts used and photos recorded at the machine.
Faults reported by QR scan or WhatsApp, progress visible on each job, and planned downtime agreed with maintenance in advance.
Parts issued against work orders, stock levels kept accurate, and a reorder raised when a part falls below its minimum.
Built to order
Built in phases using information from your own system, with your team approving every output.
Module library
Add these as your plant needs them. Our guide explains what a Computerised Maintenance Management System covers.
Know what you have, where it is and what it needs.
Print a label for each machine, and anyone scanning it with a phone opens that machine's record.
Record warranty end dates and contractor service agreements, with a reminder before each one expires or renews.
Keep manuals, wiring diagrams and safety data sheets on the asset record, open to technicians at the machine.
Record when equipment moves between lines or sites, or is scrapped, with its full history kept.
Planned work, checks and shutdowns on one calendar.
Run daily or weekly inspection routes with readings and defects recorded, raising a work order for each failure.
Group servicing and repairs into a planned shutdown, with tasks, contractors and parts ready before the line stops.
See planned and breakdown work by week and by trade, and move jobs where technicians are overbooked.
Record permits and isolation steps for high-risk work, signed off by a supervisor on the work order.
Outside work and spending kept against each asset.
Contractors receive work orders through a web link, upload their service report and close the job themselves.
Collect quotations for larger repairs and send them for approval when they exceed a manager's spending limit.
Set a yearly maintenance budget per site or line and track committed and actual spending against it.
Match contractor and supplier invoices to the work order before they pass to accounts for payment.
The figures a maintenance manager is asked for, ready to hand.
Report the share of planned and breakdown work by line and month, to show whether prevention is working.
Every change to a work order, checklist or asset record is logged with the user and the time.
Run every plant in one system, with head office seeing all sites and each site manager their own.
Export work orders, costs and downtime to Excel, or build your own report layouts from the same data.
Integrations
Connect the system to the accounting, messaging and office tools you already use, and to your ERP through its API.
WhatsApp Business
Google Workspace
Xero
QuickBooks
DocuSign
ZapierRunning an ERP or production system that is not on this list? Tell us what it is and we will scope the connection.
Custom build
Packaged CMMS products suit teams whose processes match the product. When your asset hierarchy, approval limits or shift patterns do not, we build the system around them. Building owners and FM teams have our Facilities Management Software →, and teams on spreadsheets can read how to move maintenance records from Excel.
Questions
The best Maintenance Management Software is the one that fits your assets, job types and approval rules. A packaged CMMS suits standard processes, and a custom build fits when your plant keeps working around the product.
A CMMS, or Computerised Maintenance Management System, keeps your asset register, preventive maintenance schedules, work orders, spare parts and maintenance history in one system, in place of paper job cards and spreadsheet logs.
Excel is not a CMMS. A spreadsheet can list assets and due dates, but it cannot raise work orders, reserve spare parts, send jobs to a technician's phone or keep a reliable record of who did what.
They are not the same. An ERP runs finance, purchasing, stock and sales across the business, while a CMMS runs maintenance work on your assets. We can build the CMMS on its own or connect it to your ERP.
A CMMS manages day-to-day maintenance: work orders, schedules, spare parts and history. Enterprise asset management (EAM) covers an asset's whole life, adding purchase, depreciation and disposal. A custom build can cover either scope.
Cost and timeline depend on scope: the modules in the first phase, the number of sites, the data to migrate and the systems to connect. We quote after a scoping session and price each phase separately.
We import them for you. We map your spreadsheets or old system to the new asset hierarchy, run a test import for your team to check, then load the final data on a cut-off date you agree.
The system connects to Xero, QuickBooks and other accounting software, and to your ERP through its API, so parts, purchase requests and costs move between them without retyping. Tell us what you run and we will scope it.
AI features can be added, each scoped with you and built in its own phase using information from your system. They cover WhatsApp fault reports, service report reading, breakdown pattern checks, parts forecasts and questions about your data.
Our solutions are eligible for government grants. We explain how the schemes apply to your maintenance project and what the agency looks for, so you can budget with the full picture in front of you.
Every work order, checklist and sign-off is logged against a named user with the date and time. Edits to a closed record keep its earlier version, and staff see and change only what their role allows.
Related solutions
Tenant requests, contractors and building servicing for landlords and managing agents.
Read more Property Asset Management SoftwareAsset records and running costs across a property portfolio.
Read more Fleet Management SoftwareServicing, repairs and renewals for every vehicle in the fleet.
Read more Manufacturing SoftwareProduction planning and factory operations alongside maintenance.
Read more Inventory ManagementStock levels, reorders and stock value across every store.
Read more Inspection Management SoftwareChecklists, findings and follow-up actions for routine inspections.
Read moreNext step
Bring your asset list and a month of breakdown records, and we will show you the same work orders, schedules and AI checks running in the system.